Finance Officer

Oklahoma City, Oklahoma
Finance
03-20-2020
2600 NE 63
Depends on Experience 
Full-Time/Exempt

SUMMARY: 

This position is located in the Financial Services Division with the Oklahoma City-County Health Department (OCCHD).  The Finance Officer is primarily responsible for planning and directing the accounting and payroll services, and procurement services.  This hands-on position is responsible for financial accounting, (accrual based), budgeting, cash management, and other fiscal operations and functions of the entire agency.  This includes analyzing and reporting financial accounting data, developing appropriate accounting systems, establishing necessary financial controls, approving various expenditures and obligations, and similar functions.  The incumbent also participates in the preparation of budgets and in the development of bids, requests for proposals (RFPs) contracts, and medical billing. 

 

PRINCIPLE DUTIES AND RESPONSIBILITIES:

This is a summary of the duties and responsibilities commonly found within this classification.  All employees must maintain a commitment to the OCCHD’s mission, vision and strategic goals.  This summary is not meant to be all-inclusive, thus, other related activities or tasks may be assigned.

 

This position functions at the leadership level (Tier 3) as defined by the Council on Linkages Core Competences for Public Health Professionals with integration of all Core Competency Domains.  An emphasis on the following domains is important in this role:

  • Analytical/ Assessment Skills
  • Policy Development/Program Planning Skills
  • Communication Skills
  • Community Dimensions of Practice Skills
  • Financial Planning and Management
  • Leadership and Systems Thinking Skills

 

ESSENTIAL JOB FUNCTIONS:

  1. Scheduling work assignments.
  2. Supervising employees in separate areas by direct observation and review of job product.
  3. Developing and modifying financial documents and reports.
  4. Establishing the overall monitoring and implementation of OCCHD’s budget.
  5. Establishes necessary fiscal controls to insure appropriate accountability for revenues, expenditures, and OCCHD assets.
  6. Developing and monitoring accounting procedures.
  7. Supervising the processing and issuing of OCCHD payroll including time and attendance, expense reports, direct deposit, sick leave conversion, leave reporting, mileage expenses, and W2 preparation.
  8. Supervising the day-to-day operation of OCCHD’s budget and expenditure of specific funds including purchasing cards (P-card), budget preparation and revisions, approval of purchase orders, monthly financial statements, EFT transmission, out-of-state travel requests, 1099 preparation, bond payments, Family Planning fee schedule, estimate of needs.
  9. Maintain software including document scanning.
  10. Serving as OCCHD’s Benefit Administrator including health care, Section 125 plan, and long-term care policies.
  11. Serving as OCCHD’s Retirement Plan Administrator.
  12. Serving on OCCHD’s Retirement Board Committee as financial department representative.
  13. Providing information to and conferring with the auditor during OCCHD’s annual audit.
  14. Communicating with various officials, employees and the public.
  15. Operating a personal computer.
  16. Directing the preparation, development, and review of request for proposals (RFPs), bids and contracts.
  17. Manage medical billing.
  18. Driving to off-site locations to perform job duties as needed.
  19. Completes required training in support of duties and responsibilities of this position.
  20. Serving as Financial Liaison to Partners in Public Health, Inc.
  21. Creating and approving contract and grant budgets.
  22. Reporting financial and budget Information to the Board of Health.
  23. At the direction of OCCHD Executive Director or designee, the incumbent will be assigned a variety of specific job duties and responsibilities as a member of the OCCHD Emergency Preparedness and Response Program Team (i.e. Public Health Preparedness and Response program).  Also, as a member of the Emergency Preparedness and Response Program Team, the incumbent is required to complete all necessary responder training and may be designated as a member of the first-responder team.
  24. In accordance with our designation of a PHAB Accredited health department and explicit commitment to a culture of continuous quality improvement, employees will receive Quality Improvement (QI) training deemed necessary by their supervisor.

 

QUALIFICATIONS/REQUIREMENTS:

-Certified Public Accountant (CPA) required

-Master’s degree in Accounting, Business Administration or Finance preferred

-Ten years experience as a professional accountant (Governmental Accounting Standards Board experience preferred) preferred

-Five years supervisory experience preferred

-Knowledge of Microix finance system preferred

-Valid Oklahoma driver license required

 

SKILLS AND ABILITIES:

-Skill in preparing financial reports and budgets

-Skill in communicating with diverse groups using tact and diplomacy

-Ability and willingness to utilize appropriate equipment and software

-Ability and willingness to maintain confidentiality

-Ability and willingness to assume responsibility for work product

-Ability and willingness to develop and maintain effective working relationships

-Ability and willingness to follow established policies and procedures

-Knowledge of computer software (Abila MIP, Microix, Word, Excel, Access, PowerPoint)

               

WORKING CONDITIONS:

-Indoors in a climate-controlled building

-No smoking or use of non-smoking tobacco products is allowed at anytime while conducting agency business or in agency vehicles

-No use of cell phones or the use of electronic wireless communications devices used to write, send or read a text-based communication while driving a motor vehicle on agency business

-Frequent local travel to off-site clinics, meetings, etc., in varying weather

-OSHA category: performs tasks that involve no exposure to blood, body fluids, or tissues

 

PHYSICAL REQUIREMENTS:

-Arm/hand steadiness and digital dexterity enough to use equipment such as personal computer, ten-key, etc.

-Vision enough to read and draft written communications such as computer printouts, instructions, hand- outs, machine generated documents, etc., as well as print on computer monitor

-Flexibility and coordination enough to operate a motor vehicle as needed

-Speech and hearing enough to communicate with others, both via telephone and face-to-face and in a public forum

-Flexibility and coordination enough to bend, stoop, stand and walk to perform tasks such as filing and retrieving documents and delivering supplies weighing up to 35 pounds

 

WORKING RELATIONSHIPS:

This position requires constant contact with other employees, officials, vendors, and with the public to give and receive information and/or to provide technical assistance.

 

SUPERVISION GIVEN AND RECEIVED/ACCOUNTABILITY:

This incumbent is under the supervision of the immediate supervisor.  Work product is subject to review.  The incumbent is responsible for the direct supervision of the employees in the Accounting Services and Procurement Services.  The incumbent provides financial and budget oversight for OCCHD and is responsible for making recommendations which result in the expenditure of significant funds.

 

OTHER DUTIES AND RESPONSIBILITIES:

-Must have an operating vehicle available for use when field duties are required

-May be required to take the smallpox vaccination, and other vaccinations or inoculations, as a member of the first-responder team

-May be required to work occasional evenings and weekends due to job responsibilities

 

Employees who fall into the following categories are in conditional employment positions:  a) Executive Management; b) Deputy/Assistant Directors; c) certain other OCCHD employees individually designated by position number whose salaries, benefits, and/or overhead are based on revenue generating contracts, grants, or fee-for-service revenue.  In other words, this means that if the funding or the program is terminated, cancelled, or non-renewed, your employment terminates automatically.  This position is conditional.

 

Interested candidates should apply online at www.occhd.org.  Select Careers at the top of the web page, select Current Jobs, select the position you are applying for, and select apply now.  You will be directed to our Career Center.  Get started by uploading your resume with your profile.  Otherwise, click “skip” to continue.  Register with the Career Center, complete an application, attach a cover letter, resume, again select the job to apply for, answer job specific questions and submit your application.  Once you have finished the process, you should receive a message stating, "Successfully applied".  If you do not receive this message, then there has been a step not completed.  You will need to review your record. The position will be open for 30 days or until filled.  Please be advised that applications will periodically be considered, as such this position could be filled any time before the closing date.

 

AA/EOE